You run a freight or logistics company, and every trip leaves behind stacks of CMR notes, fuel receipts and per-diem calculations. We keep the books per vehicle and per trip from the documents you send us, and apply the right VAT treatment to international transport. You handle the routes and the clients; the accounting stays in order.
We work with road transport firms and logistics operators in Moldova: from a single truck to fleets of dozens, on domestic and international routes. We understand your day-to-day paperwork — the CMR consignment note (Moldova acceded to the CMR Convention back in 1993, and it is drawn up in several originals), transport orders, fuel receipts and drivers' travel orders. From these we keep the books per vehicle and per trip, record the fleet as fixed assets, calculate drivers' wages and per-diems, and file tax reports on time. International goods transport falls under supplies exempt from VAT with the right of deduction (Art. 104 of the Tax Code) — meaning 0% VAT on the international leg, while you keep the right to deduct VAT on fuel, parts and services.
What we handle and how
VAT on international transport
You are not sure how VAT works on international routes versus domestic ones, and you worry you are applying the rate wrong — either overpaying or missing deductions you should be taking.
We apply VAT correctly to international goods transport: the exempt-with-right-of-deduction regime, meaning 0% on the international leg while keeping the right to deduct VAT on fuel and costs. We report these supplies correctly in the VAT return and separate domestic from international trips, so your filing holds no surprises at an inspection.
At month-end you have a pile of CMR notes, orders and receipts, and you do not know exactly what each truck or each trip cost — it all blends into one heap.
We keep the books per vehicle and per trip, starting from the documents you send us. We record fuel, register the fleet as fixed assets and calculate depreciation, so you see unit costs clearly and have a basis for pricing decisions.
Drivers are on the road for days, and calculating per-diems, wages and CNAS and CNAM contributions eats your time and leaves you unsure the norms were applied correctly.
We calculate drivers' wages and per-diems, prepare payroll statements, and apply the travel rules updated in 2024 (departure and return days at the full norm, with the option of a reduced per-diem for private companies). We calculate and withhold CNAS and CNAM contributions and file the reports on time.
You work with new clients and forwarders, but the contracts and payment terms are vague, and when cargo is damaged or a payment is late you have nothing to fall back on.
We draft and review transport and forwarding contracts, client terms, and align the documents with the CMR regime. We set out liability, payment terms and penalties clearly, so you are covered when a dispute arises.
You quote prices on instinct and cannot be sure whether a trip ran at a profit or a loss once you add up diesel, the driver's wage, the road tax and truck wear.
We analyse cost per kilometre and per trip from your real figures — fuel, wages and per-diems, fleet depreciation, taxes. We show you the point at which a trip becomes profitable, so you negotiate rates with a margin rather than guessing.
You buy diesel on receipts from several sources and are not sure you deduct VAT correctly and close out consumption per vehicle without disallowed costs.
We record fuel purchases from the documents, link them to the right vehicle and trip, and deduct the related VAT where you are entitled to. We make sure the excise built into the price and the consumption are reflected correctly, with no costs that get rejected at an inspection.
How much does accounting cost for a transport company?
It depends on the number of trucks, the volume of trips and how often you run international transport. A firm with several trucks and regular international routes has more documents to process than one with a single truck running domestic. We give you a fixed monthly price after a free consultation, where we look at your actual documents. No hidden costs and no surprises at month-end.
How do I switch from my current accountant to you?
We take over the books from your current accountant: we request the trial balance, the registers and the filed reports, check the balances on vehicles, fixed assets and VAT, and carry on from where things were left. We handle the handover ourselves, in direct contact with them. You lose no working day and no reporting deadline.
How do I send you the documents from the road?
You send us the documents — CMR notes, orders, fuel receipts, travel orders — scanned or photographed, whenever it suits you. We process them, keep the books per vehicle and per trip, and come back to you for anything missing.
How do you apply VAT to international trips versus domestic ones?
International goods transport falls under supplies exempt from VAT with the right of deduction under the Tax Code — in practice 0% on the international leg, while you keep the right to deduct VAT on fuel, parts and services. We separate domestic from international trips and report them correctly in the VAT return, so you neither overpay nor lose deductions.
Do you also calculate drivers' per-diems, not just wages?
Yes. We prepare the payroll statements, calculate wages and travel per-diems, apply the travel rules in force, and calculate CNAS and CNAM contributions. We file the payroll reports on time, so your staffing side stays in order.
Can you help with contracts with clients and forwarders too?
Yes. We draft and review transport and forwarding contracts, client terms, and align them with the CMR regime. We set out cargo liability, payment terms and penalties clearly, so you are covered if a dispute arises.
Hand your books to people who know your industry
Start with a free consultation and a dedicated account manager.